Job Descriptions

DEFINITION

Under general direction, performs project management functions for high profile projects and provides highly responsible and complex administrative support to the Public Works Director and/or Deputy Director.

This position is assigned to the Management Bargaining Unit for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by the Public Works Director and/or Deputy Director. The Roads Program Manager exercises administrative supervision and direction to professional, technical and administrative support personnel.

DISTINGUISHING CHARACTERISTICS

The Roads Program Manager is responsible for managing high profile engineering projects. This classification differs from the classification of Principal Civil Engineer in that the latter requires registration as a Professional Engineer and is responsible for managing the engineering functions related to high profile projects, of which the primary responsibility is managing road projects funded by Measure A

ESSENTIAL FUNCTIONS: - Duties may include, but are not limited to the following:

• Manages the selection of outside consultants; oversees the bid, proposal, and purchase recommendation process for projects; solicits and reviews proposals; selects consultants; establishes schedule and performance criteria.
• Negotiates and completes various contracts developed for consultants and other outside service providers.
• Works with consultants on project planning, preparation, scheduling, and execution of contracts; ensures work is completed on time and in conformance with plans, specifications, local laws, codes and regulations.
• Monitors and reviews consultants working on assigned construction and rehabilitation projects; reviews status reports from consultants.
• Reviews project documents such as plans, specifications, studies, budgets, and estimates.
• Responds to questions and inquiries from the general public, developers, contractors, engineering professionals, and City staff regarding projects.
• Interfaces with stakeholders such as management, City Council, peers, project staff, and consultants as necessary to coordinate project execution; informs stakeholders of project status and possible outcomes.
• Prepares project reports for the City Council, management, outside agencies, and others; makes presentations as necessary.
• Performs periodic review of work onsite to ensure that the work is satisfactory and completed according to plan.
• May provide administrative supervision and direction to professional, technical, and clerical staff
• Perform related duties as assigned

MINIMUM QUALIFICATIONS

Roads Program Manager

Knowledge of:

• Principles and practices of project management and administration
• Advanced methods, materials, and techniques used in the design and construction of projects
• Road rehabilitation treatments
• Road construction projects
• Methods and techniques of contract negotiations and administration
• Principles and practices of project budget preparation and control
• Principles of employee supervision
• Methods and techniques of plan review and analysis
• Methods and techniques of conducting site and field investigations
• Principles and procedures of record keeping
• Principles of business letter writing and basic report presentation
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases
• Pertinent federal, state and local laws, rules, and regulations

Ability to:

• Plan, organize, direct, coordinate, and evaluate assigned high profile projects
• Work collaboratively with community groups, boards, commissions, and City Council to achieve desired goals
• Prepare, review, interpret, and analyze plans, drawings, specifications, contract documents, bid documents, and reports for conformance to professional standards, contract obligations, and approved budgets
• To read maps, research public records and interpret construction documents
• Respond to questions and inquiries from a variety of sources regarding projects
• Interpret and explain projects to the business community and the general public
• Ensure compliance with applicable rules, regulations, and codes
• Inspect projects for conformance with plans and specifications
• Interpret and apply pertinent federal, state, and local laws, codes, and regulations
• Prepare clear and concise reports
• Work cooperatively with other departments, City officials, and outside agencies
• Operate office equipment including computers and supported word processing, spreadsheet, and database applications
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work

EXPERIENCE AND EDUCATION

Roads Program Manager

Experience:

Six years of increasingly responsible experience managing capital projects. Additional qualifying experience may be substituted for the required education on a year-for-year basis, up to a maximum of two years.

Education:

Possession of a Bachelor’s Degree from an accredited college or university with major coursework in the areas of construction management, engineering, industrial technology, public administration or a closely related field.

LICENSE AND/OR CERTIFICATE

License:

Possession of an appropriate, valid California Driver's License at the time of appointment, to be maintained as a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: See well enough to operate vehicles and office equipment; hear well enough to converse on the telephone and in person; be able to communicate clearly without amplification; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed.